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Board of Directors
Gloria Hilliard
Christine DeKlotz

BOARD MEETING Minutes

October 13, 2014

Home of Bryan Rickard

 

 

In Attendance: Jennifer Duke, Gloria Hilliard, Ron Kula, Bryan Rickard, Stephen Schultheis, Josh Steck

 

Absent: Linda Archie, Doug Askegard

 

7:30 Board meeting start

 

  1. Approval of Minutes

 

We decided that I would send out a final version of the minutes, which will be approved by email.

 

  1. Treasurer's Report (Bryan Rickard)

 

1.      We moved to accept the Treasurer’s Report; the Board then voted to accept the Treasurer’s Report.

 

 

 

  1. Board Members' Reports

 

  1. President (Ron Kula)

 

1. Linda will be meeting with Ron this week.

2. Ron passed out the production schedule for the Winter Concert 2014.

3. We are in good shape—the flyers, postcards, ad sales are all on schedule.

4. Program proofing does not need to be done until November.

5. There were issues with Dedicate-A-Song this past semester.

6. Ron feels that we are in good shape with regard to the preparations for the Holiday Concert.

7. Ron passed out a sheet describing the resources that will be available to us for our performance on October 25 commemorating the 20th anniversary of the Civic Arts Plaza.

 

 

  1. Graphics/Programs (Jennifer Duke)

 

1. The production of everything is going fine.

2. We are trying to make E-Script work.

 

 

 

  1. Concert Master (George Peckham)

 

1. Everything is up-to-date until we have the meeting with Jonathan.

2. We have to pay the balance for the rental of the theater for the December concert.

 

  1. Choral Director (Gloria Hilliard)

 

1. Larry Jordan has agreed to be the emcee.

2. Nancy Bonds has agreed to play the clarinet.

3. The scholarship winner will be singing.

4. Michael Wax, the percussionist, will be playing.

5. In the coming week, we will be auditioning members for the small group piece.

6. Gloria has heard some soloist auditions; she has not yet decided to whom to give the solos.

7. The concerts will be on the 12th and the 13th. The arrival time for the 12th is 6 pm, for the 13th is at 1 pm.

8. We are going to be having a recording night most likely on November 11.

9. We discussed the possibility of the men wearing a black shirt.

 

 

  1. Publicity (Linda Archie)

 

 

Absent

 

  1. Ways and Means (Doug Askegard)

 

In Absentia

 

1.      Doug will be following up on the check from Marmalade.

2.      He is also work on acquiring a supplier for shirts, mugs, gift items with the VV logo.

 

  1. Membership (Josh Steck)

 

1. Josh will be passing out the roster at our next rehearsal.

 

  1. Secretary (Steve Schultheis)

 

1. I will be sending thank-you notes to all donors.

 

 

  1. New Business

 

  1. Upcoming Concerts

 

                                                               i.      TOCAP 20th anniversary – Oct 25

 

1. We will be singing at the all-day concert commemorating the 20th anniversary of the Civic Arts Plaza. 

 

                                                             ii.      Candlelight Service of Remembrance – Dec 7

 

1.      We will be doing this again this year.

2.      It is a very meaningful service for people who have lost a loved one.

3.      We get $500 for this.

 

 

                                                            iii.      Reagan Library – Dec 8

 

1.  This will be 30 minutes of singing. We will be starting at 5:30 pm and ending at 6 pm.

2. We will be paid $450 for the performance.

 

 

  1. Organizational reminders

 

                                                               i.      Non Profit Status

 

1. It is important to keep the spirit of fun in the group.

2. However, we must also be professional in all that we do.

3. Wherever and whenever we perform, we need to look our best, because we are sending a message to the community.

 

                                                             ii.      Professionalism in all that we do

 

 

                                                          iii.      Have Fun!

 

 

  1. Review of upcoming concert “Holiday Festivo”

 

 

  1.  Production Schedule

 

 

  1. Constant Contact

 

 

  1. Other  

 

 

       

  1. VIII. Summary/Closing

 

 

  

We adjourned the meeting at 8:49 pm.

 

 

 

These minutes were prepared and submitted by Steve Schultheis, Village Voices Chorale Secretary.


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